Business Email Addresses are those that use your company’s custom domain name instead of a standard domain name like @gmail.com or @yahoo.com. Most people use free email accounts that don’t have their own domain name, which makes them look less professional.
Setting up a free business email address is an easy way for people who are starting a new business to have a professional email address they can use to talk to clients or customers.
When you use a business email service, you’ll want to make sure your free business email account has all the features you need. Email accounts should have things like cloud storage, enough space for storing emails, a spam filter, email aliases, business tools that help with productivity, and end-to-end encryption. We’ve put together a list of the 8 best free business email services to help you find the best free email accounts for your small business.
Why do you need a free email address for your business?
Getting in touch with customers, suppliers, and other business contacts is impossible without business email. It looks much more professional than using your personal email account, and it helps your customers trust you. When they see that you have a custom domain for your email address, they’ll be more likely to think you’re a real business.
Most of the time, a free business email account is safer than a personal email account. It will be down less often and has better security features to keep your information safe. Overall, a business email is an important part of running a successful business.
The best free email services for businesses
Gmail
Email is an important way for businesses to talk to each other, and Gmail for business is the easiest, most useful, and most effective way to send and receive emails. Google Workspace offers a secure email service and an email experience without ads. It also lets you send smart replies and check your grammar and spelling. The free version of Gmail also lets you use the Google Chrome browser to check your Gmail account when you’re not online. Gmail also has a lot of powerful features that make it easy to manage your inbox, such as filtering options, search functions, and the ability to use more than one account. Gmail for business is the best email service to use, whether you run a small business or a large company with offices all over the world.
Features:
- Works with all of Google’s other services, like Google Sheets, Google Meet and Chat, etc.
- Works with other email apps and software, such as Microsoft Outlook, Apple Mail, and more.
- Better protection against spam and malware.
- A lot of email storage space for a lot of email.
- Key Details:
- Email alias: Yes, if you pay for G Suite
Titan
Titan gives you a professional email address that can match the domain of your business. Using templates, you can quickly write a professional message, schedule it to be sent at a later time, and set up the service to send follow-up reminders if needed. You don’t have to use inefficient old methods like faxes or physical postcards.
Features:
- Email reminders for follow-up and automatic scheduling of emails
- Ability to see more than one email account at once
- Dates that can be shared
- Email templates make it easy to send the most common types of emails.
- Key Details:
- Email alias: Yes
Zoho Mail
You can’t go wrong with Zoho Mail if you need a reliable, full-featured business email service for your business. Zoho Mail is a part of Zoho Workplace, which is a set of cloud-based apps for small and medium-sized businesses that includes everything they need. Zoho Mail is a mature, ad-free email hosting service that works well with the rest of the Zoho suite and lets you use custom domain names. Zoho Mail also has safety features like two-factor authentication and encrypted storage space for emails. So, if you want a great email service for your business, you should try Zoho Mail.
Features:
- Works with Zoho CRM for Sales and other products in the Zoho Suite.
- Productivity tools that let you add comments to emails, plan tasks, and do other things.
- 5 free business email accounts for your business’s custom domain.
- Offers full encryption from end to end
- Key Details:
- Email alias: Yes
Outlook
Outlook is the new and better version of Hotmail from Microsoft. The Microsoft Outlook interface makes it easy to find what you’re looking for, and the 15 GB of storage space means you won’t have to worry about running out of space. Plus, Outlook works with Skype, social media, and a lot of other programs so that your most important workflows are always available. And if that wasn’t enough, Outlook also has a great calendar, an advanced search feature, and more. So, if you want a great business email program that does everything, Outlook is the way to go.
Features:
- Key Details:
- Works with Microsoft 365 and other Microsoft programs
- able to send and receive large files
- Offer unlimited data storage
- It has a built-in calendar and links to your Windows calendar.
- Key Details:
- Email pseudonym: yes
Yahoo! Mail
Yahoo! Mail is a great service for people who want to look professional but don’t want to spend too much money on an email address. For just $1.19 a month, you can get your own custom email address, 1 TB of storage space, and help from Yahoo’s team. This is perfect if this will be used mostly for business.
Features:
- Let’s users send free SMS messages
- being able to add more than one mailbox
- Calendar and instant messaging built in
- Themed layout of the inbox Key specs:
- Email alias: Yes
ProtonMail
If you own a small business, protecting customer privacy is probably the last thing on your mind. We recommend using an encrypted email service like Protonmail to keep yourself and your customers safe from prying eyes. Setting up a free Protonmail account takes less than a minute. All they need is information about how much spam or theft might have happened in their past emails so they can set something strong enough for both situations (you don’t want anyone to read them!).
Features:
- Swedish privacy laws keep them safe
- PGP is fully supported and confidential information is safe.
- Allows you to send email messages that are fully encrypted.
- With self-destructing emails, you can get rid of sensitive information for good.
- Key Details:
- Email alias: Yes
Bluehost
As part of its hosting plans, Bluehost makes it easy to set up a business email account. Bluehost offers a wide range of hosting plans to meet the needs of any business. With their easy-to-use website and mobile app, you can get professional email service. If you prefer more traditional tools, they also have shared documents that let people work on projects together from anywhere in the world.
Features:
- Bluehost offers expert help 24 hours a day, 7 days a week.
- Any web hosting plan comes with an unlimited number of free professional email accounts.
- Integrates with Microsoft Teams so that other business tools can work together.
- With hosting plans, you can use WordPress to build websites.
- Email alias: Ye
Godaddy
Godaddy is a modern webmail site where you can check your emails without seeing ads. Unlike most hosting services, they offer security and spam filtering, so all of those attachments will be safe with them. You can also use a Godaddy business domain to work on projects or do simple tasks like check your email. What you do in this situation is up to YOU, since there are no rules yet…
Features:
- Interface that works well on mobile devices and a safe email database.
- Follow up on reminders and alerts sent by email.
- Set up appointments and reminders for them.
- Syncs with other email accounts you already have, like Outlook, Apple Mail, and Gmail.
- Key Details:
- Email alias: Yes
Is it possible to get a free business email without registering a domain?
You can’t sign up for an email address with a company domain without also signing up for your domain. The easiest way for people who don’t want to register domains is to use Yahoo or Gmail. It’s not your name. Because of this, this is not just a personal email.
Can a free business email address be set up without a website?
Can you make a free, professional email account without having to have a website? You still have to sign up for a free domain name. The web host comes with domain registration built in. Logging in to the hosting site is a good idea.
Where do I look for a domain name?
Your business name should be in your domain name if possible. But choosing a domain name can be hard because most of the common ones are already taken. You could add a prefix or a suffix to the name of your website.
What if the.com domain name already belongs to someone else?
Domain name generators are a great way to make unique domain names that sound like those of your competitors. You can use these tools to change some letters or words in the keyword set you want so that they spell something new and interesting.
What’s the point of having an email address based on a domain?
Domain names are a simple way to get more clients. Customers are likely to choose an online business with an email address. When someone sends an email from a domain name, they put a link to your website on their domain name to get people to visit it. You can use different domain aliases for different parts of your website, such as sales @your-business-name.com.
Conclusion
Whether you’re an entrepreneur, a company executive, or the owner of a small business who is busy with day-to-day business communications, you must have a professional business email address. Don’t pay for those annoying emails and extra services, though. There are a lot of free business email services out there with more than enough storage space and advanced features. Why not choose one based on what your business needs are?
